OPERATION REBOOT “HOST AN EVENT” APPLICATION FORM
PLEASE SUBMIT THIS FORM TO IF YOU ARE INTERESTED IN HOSTING AN EVENT ON REBOOTS BEHALF. ALL FIELDS ARE REQUIRED. ONCE SUBMITTED, YOU WILL BE CONTACTED.
*PLEASE ALLOW 5-7 BUSINESS DAYS FOR US TO RESPOND. THANK YOU AND WE APPRECIATE YOUR SUPPORT!
Terms and Conditions for Hosting an Event for Operation Reboot outdoors
Event organizers are responsible for the planning and execution of the event, including all set-up, promotion, staffing and/or volunteers.
Fundraising events should fit the mission and promote the appropriate image for Operation Reboot Outdoors. Event sponsors should be confirmed with the Operation Reboot Outdoors before joint logo placement.
Events must comply with all federal, state and local laws governing charitable fundraising, gift reporting, and special events. The IRS requires that all tickets, invitations, entry forms, and web sites state which portion of the contribution is tax-deductible if goods and services are provided and the value of the goods and services provided. Funds that are given directly to you, the organizer, are not tax-deductible. A donation solicited on the organizations behalf is fully tax-deductible only when it is made directly and entirely to the Operation Reboot Outdoors. When goods or services are exchanged (such as a ticket or entry to a show or raffle ticket for a prize is given) participants are unable to claim their full contribution as a tax-deductible gift.
The event organizer or host should obtain all necessary permits, licenses, and insurance for the fundraising city/state in which the event is to occur, the sale or service of liquor, and the hosting of raffles and/or games of chance.
Fundraising events must be financially self-sustaining without contribution or financial risk for Operation Reboot Outdoors. The organization does not offer funding to assist with fundraising efforts, thus money needed for expenses ( space rental, deposits, food, etc.) must be supplied by the party offering the fundraising activity. Event hosts will be liable for all event expenses. If the event expenses exceed revenue, Operation Reboot Outdoors will not be liable for the expenses.
Operation Reboot Outdoors must receive all net proceeds within thirty (30) working days of the conclusion of the event. Exceptions to the financial guidelines may be requested and must have written approval. If you intend to donate through our online donation system, please inform Nicole Waite in order to create an event-specific page for your endeavor. All checks from the event organizers or the general public should be made payable to: Operation Reboot Outdoors. Please note the event name on the check.
Any promotional materials must clearly state that your event is raising funds that will benefit Operation Reboot Outdoors. Do not list Operation Reboot Outdoors as a host or sponsor. Operation Reboot Outdoors may promote your event, when appropriate, on the ORO website events calendar with a link to your event or fundraising page. If you wish for your event to be listed on our website, please submit your event flyer to the via Email.
For events with Tax Deduction / Donor Acknowledgement: Event organizers are responsible for collecting the names and contact information of all attendees, participants, sponsors, donors, and volunteers and forwarding the information to the ORO within thirty (30) days of the conclusion of the event so the ORO can send timely thank you letters and written substantiation to the donors.
